1. General conditions.
1.1. Organizer is provided with exhibition area (ground) in accordance with a contract only for exposition/ fair prosecution.
1.2. Management reserves exhibition areas previously on the ground of applications. The contract about providing of exhibition areas and service package for exhibition prosecution is concluded between management and organizer.
1.3. The management of Exhibitional complex reserves the right to provide other organizers
with exhibition area in the same terms for prosecution of other expositions, if this area is not fully used. At that, the exhibitioner (renter) with the biggest expositional area has the primary right in the choice of location in halls.
1.4. Organization and prosecution of expositions is realized in the strict accordance with:
- the work regime of Exhibitional complex;
- the prosecution instructions of assembling, design and disassembling works in the Exhibitional complex;
- the preventive fire-fighting regulations during prosecution of exhibitions in the Exhibitional complex.
1.5. Any changes and/or additions to the given Regulation are confirmed by the director of Exhibitional complex. They are formed as additions to the given Regulation and are considered to be its important parts.
2. The exhibition area.
2.1. The exhibitioner is provided with exhibition area as a rent room as long as this area is applicable for appropriate use during the assembly, prosecution and disassembly of exhibition. Acceptance and handing over of rent exhibition area are registered as acts, which are endorsed by signatures of the authorized persons from both sides.
2.2. The rental rate for exhibition area includes:
- organizational expenses;
- the cost of general electric lighting, heating, venting of indoor exhibition areas and general electric lighting of outdoor exhibition areas;
- the cost of general security for exhibition territory and pavilion, providing with gating(access) service;
- the cost of cleaning service for the whole exhibition area, entries in pavilions and the outdoor grounds (excepting exhibition area of stands);
- the cost of garbage and building waste disposal from specially allotted places during the assembly, prosecution and disassembly of exhibition;
The electric power usage on the stands during the days of exhibition prosecution is paid apart, according to the power project.
3. Assembling, design and disassembling works.
3.1. The prosecution of assembling, disassembling and other engineering and decorating works is allowed only with engineering team (technical service) approval of the Exhibition complex. Organizer (or tenant builder) has to realize a number of obligations:
- to provide the management of Exhibitional complex with technical documentation, for its approval. The technical documentation should consist of exposition plan of stand design, temporary constructions, detailed power project with pointing at maximal capacities of every equipment item, points of electrical equipment accessing and electric power supply sources; water, pressed air accessing schemes and etc.);
- bear responsibility for the quality and technical condition of usable exhibition equipment, for the safety technique and worker's protection, abidance of fire safety regulations during assembling, disassembling and decoration works.
3.2. The instructions of assembling and disassembling works prosecution.
The assembly of exhibition stands and other temporary constructions should be realized only within the rental area. There shouldn’t be any building waste and containers, tares, boxes, packing materials in the entries (èëè raws).
For the stand assembly (with h=more then 2,5m) and location of different advertising posters/billboards over stands, is necessary to get approval of Exhibitional complex engineering service. This approval is given on the assumption of obligatory technical documentation providing. The maximal allowed height of stands is 7m, including supplementary
constructions.
Elevated jobs should be realized only by workers of Exhibitional complex or envoyed by it organization (an authorized partner).
During the exposition assembly and on the ending of its assembly (before the exhibition opening) the Organizer and its client ( exhibitioner/renter) must remove all the waste of basic and construction-assembling materials, garbage, urban ore from the exhibition area. All waste should be disposed in special appropriate places and containers, on the outdoor territory of Exhibitional complex.
It is forbidden (unallowable) to:
- realize assembly of building constructions in the zones where stationary electric boards, technologic doors, fire boxes and other engineering equipment are located;
- deliver woodworking equipment and converted timber (sawn timber), realize woodsawing, woodworking and other joinery works, which are necessary for construction details producing of exhibitional stand;
- realize varnish-and-paint works which are necessary for the complete painting of the fabricated exhibitional stand constructions;
- to dirty floors and walls of exhibitional halls, with color, lac, mastic or other problem substances;
- to punch different holes on the cover of floors and walls.
The Organizer and his clients (renters/exhibitioners) can begin the disassembly of stands, exhibits and decoration elements only after closing of an exhibition. They must finish the disassembly, including works aimed at turning of exhibitional rental area into the initial (original) look. They must take out exhibitional goods at the latest of the fixed term.
3.3. Regulations of location and exploitation of stands, constructions and exhibits. All stands (including hinged stands) and temporary constructions are located within the allotted limits of exhibit area.
According to obligatory procedure the entries (èëè raws) for exhibition visitors should be spacious. The width of entries should be not less than 2, 5 m.
The exhibits should be located on stands all the period of exhibition prosecution.
The exhibitioner(renter)must keep the stand clean or use for that aims the appropriate service of Exhibitional complex.
4. Providing of services.
4.1. The Exhibitional complex provides the Organizer with services in case of his request and appropriate payment for the maintenance. This procedure is realized according to the document “The service price list of Exhibitional complex “Korme” in Astana”.
The Organizer must provide engineering team of Exhibitional complex with a number of documents during the filing of application for the maintenance (electrotechnical, sanitaryware and other engineering services). This documentation consists of: plan-schemes of exhibitional stands with location of electric power equipment and lighting, reference data of technical characteristics for every item of technological exhibit equipment (power voltage, maximal consumed power, pressed air consumption, water consumption and etc.), point of electric equipment connection to the electric power supply sources, schemes of sanitaryware accessing.
4.2. In case of refusal from the requested services, the Organizer must respond the Exhibitional complex its expanses. These expenses include the decoration and realization of services. In case of refusal from the requested staff, the Organizer must pay the forfeit to the extent of a daily rate.
4.3. According to the act the Organizer must return all the equipment which was rented from the Exhibitional complex in the operational condition before disassembly ending. Exhibitors must not take the property out of pavilions in absence of the subscribed act about equipment delivery to the representatives of the Exhibitional center.
4.4. Ñommunication services on the exhibition are provided only by Exhibitional complex or by its authorized organization (which is official communication operator).These services are paid according tariffs, pointed in the document “The service price list of Exhibitional complex “Korme” in Astana”.
It is forbidden:
- to join up mini automatic telephone station and other devices to the providing communication lines;
- to lay cable lines within the Exhibitional complex, on own initiative and with own measures;
- to join up telecommunicational equipment to the providing communication channels for the purpose of providing services to other organizations;
In case of refusal from requested audio-, video services less than 12hours before exhibition opening and in case of refusal from telecommunication services less than 72 hours, the exhibitor must pay 50% from the total cost of requested services.
4.5. The Exhibitional complex provides services of business programs prosecution, which accompany to exhibition. (Symposiums, conferences, seminars, presentations and etc.).
5. The working time.
The working time of Exhibitional complex during exhibition assembly and disassembly is fixed from 8.00 till 20.00 hours.
The location term of freight transportation, for loading and unloading of exhibition equipment and exhibits during assembly and disassembly periods is fixed from 8.00 till 24.00.
The assembling, disassembling, unloading-loading works above the fixed term are allowed only by authority of Exhibitional complex management.
The working time prolongation of Exhibitional complex during exhibition assembly, prosecution and disassembly is allowed only with guarantee letter of Organizer. This letter is separately paid and formed, as a rule not less than 3 hours.
After the official opening, exhibition works every day from 10.00 till 18.00. In final day exhibition works till 16.00, if there will not occur any changes.
6. Access regime and security.
6.1. The Exhibitional complex provides general security of area and building. Also the Exhibitional complex security service realizes maintenance of control-access regime.
This regime is obligatory for all exhibitioners (renters) and exhibition visitors.
6.2. The Organizer provides security for exposition, exhibits and material properties of exhibition individually and at his own expense.
6.3. The Exhibitional complex or authorized by it organization can provide the security of all exposition, individual stands and exhibits in case of Organizer’s application and for a separate charge.
6.4.The exhibits can be located on the exhibitional stand from 9.00 till 18.00.
( from the moment of security service and security alarm stopping till the moment of putting exhibitional complex halls for security alarm).
6.5. During the exhibition prosecution, night car parking on the territory of Exhibitional complex without approval of Exhibitional complex management is forbidden.
6.6. Import and export of exhibits and exhibitional materials is realized with safeguards, given by the Organizer of exhibition.
7. Preventive fire-fighting regulations, safety measures.
7.1. To exclude the violation of preventive fire-fighting regulations and safety measures during assembly, prosecution and disassembly of exhibition the Organizer must:
- fulfill requirements of Exhibitional complex in accordance with working regulations of safety measures and fire security;
- use electric equipment and electric cables, correspond to security standards of Kazakhstan Republic;
- observe the permissible loads for 1m2 of exhibition areas to 3 tonnes.
7.2. In case of permissible loads and exhibit’s unit weight excess, including cases when exhibit is unstable and requires special attachment device or has extra safety measure requirements the Organizer must inform management about it. He must point this information in written form simultaneously with filing of application for participation and get approval of Exhibitional complex for exhibit location.
It is forbidden to fix exhibits and constructions of temporary pavilions to the mounting base of indoor and outdoor exhibition areas by embedding method.
» The Regulation of expositional
Exhibition complex “Korme” World Trade Center Astana is designed and built in accordance with high international standards.